Jessi Beeson

Jessi Beeson

I am committed to providing affordable, transparent, and honest financial guidance to business owners in my community. Whether you need day-to-day finance help or big-picture insight, Jessi’s Bookkeeping & Financial Services can help.

Understanding South Dakota Sales Tax: A Guide for Rapid City Businesses

Rapid City, nestled in the heart of the Black Hills, is a vibrant city known for its stunning landscapes, thriving tourism industry, and growing small business community. With a strong economy and consumers eager for unique products and services, it’s an ideal location for entrepreneurs. However, as with any business operation, staying on top of the ever-changing sales tax requirements is essential to staying in good standing with the state and local tax authorities.

As a business owner, understanding and managing your sales tax obligations is crucial to maintaining compliance, avoiding penalties, and ensuring the growth and success of your enterprise. So whether you’re just starting out or looking to expand your existing business, Jessi’s Bookkeeping & Financial Services aims to equip you with the knowledge and tools necessary to navigate the world of sales tax effectively.

I understand that South Dakota sales tax can be a complex and sometimes daunting topic, especially for small business owners who are already juggling numerous responsibilities. My goal is to simplify it, provide you with practical tips, and empower you to make informed decisions that positively impact your business.

Birds eye view of Rapid City, South Dakota at night.

WHAT IS SALES TAX IN SOUTH DAKOTA?

One of the fundamentals of managing sales tax for your small business in Rapid City, South Dakota, is having a clear understanding of the state’s sales tax regulations. 

The South Dakota Department of Revenue (DOR) is the primary authority responsible for administering and enforcing these tax laws. By familiarizing yourself with the rules and resources provided by the DOR, you can ensure compliance.

WHAT IS THE SALES TAX RATE IN SOUTH DAKOTA?

To start off, let’s explore the sales tax rate in Rapid City.

As with any business operating in South Dakota, you are required to collect and remit sales tax on eligible sales made within the state. The current statewide sales tax rate in South Dakota is 4.5%. However, it is important to note that local sales tax rates can vary, and this is where the specific sales tax rate in Rapid City comes into play.

In Rapid City, the sales tax rate consists of both the state rate and local rates. The local sales tax rate in Rapid City is currently 2%. This brings the total sales tax rate in the city to 6.5%.
To determine the precise sales tax rate for your business based on its location, the South Dakota Department of Revenue offers a helpful online tool here.

WHAT PRODUCTS AND SERVICES ARE TAXABLE IN SOUTH DAKOTA?

Here are some examples of taxable goods and products in South Dakota:

  1. Tangible Personal Property: Property, such as clothing, electronics, furniture, and appliances, are subject to sales tax.
  2. Prepared Food and Beverages: Meals prepared by restaurants, food trucks, and catering services are generally taxable.
  3. Alcoholic Beverages: Alcoholic beverages, including beer, wine, etc., when purchased for consumption.
  4. Accommodations: Charges for staying in hotels, motels, campgrounds, and vacation rentals.
  5. Admission Fees: Tickets for events, concerts, movies, amusement parks, and other forms of entertainment typically have sales tax applied.
  6. Digital Items: Digital goods, such as e-books, software downloads, music, and streaming services, are generally taxable in South Dakota.

There may be other goods and services subject to sales tax in specific circumstances. Contact the South Dakota Department of Revenue for specifics.

EXEMPTIONS FROM SOUTH DAKOTA SALES TAX

  • Medical supplies
  • Purchases for resale
  • Industrial machinery

It’s crucial to be aware of these certain exemptions that can help alleviate the burden of sales tax on specific purchases. These exemptions can offer significant benefits to businesses in specific industries. 
In order to exempt a sale from tax, you must complete an exemption certificate first. This certificate must be completed by the consumer who purchased it and given to the seller. Learn more information about the exemption certificate here.

CONTACTING THE SOUTH DAKOTA DEPARTMENT OF REVENUE

If you have any concerns or unanswered questions regarding sales tax, contact the South Dakota Department of Revenue.  

You can reach them at 1-800-829-9188. You can also schedule a virtual meeting, communicate using their online chat room, or visit one of their locations.

REGISTERING FOR A SOUTH DAKOTA SALES TAX LICENSE

In order to obtain a South Dakota Sales Tax License, the registration process must be completed solely online. To fill out the application, you can utilize the user-friendly South Dakota Tax Application page.

WHO NEEDS ONE?

Before registering for a South Dakota tax permit, it’s essential to have the necessary information ready to go! Here’s a list of the details you will need to provide:

  1. Business Name: Provide the legal name of your business.
  2. Business Entity Type: Specify the type of business entity, such as partnership, corporation, etc.
  3. Description of Business Activities: Clearly describe what your business does and the activities it will engage in.
  4. Date Business Activities Began or Will Begin: Indicate the date when your business operations started or when they are scheduled to start.
  5. Business Address and Mailing Address: Provide the physical location of your business and mailing address.
  6. Business Contact Information: Include a valid phone number and email address for your business.
  7. Associated Business Entities: If your business is associated with any other entities, provide the names and details of those entities.
  8. NAICS Code.
  9. Federal Employer Identification Number (FEIN).
  10. List of Business Officers, Partners, Managing Members, etc.: Specify the individuals who hold key positions in your business, such as partners or managing members. Include their names and roles within your business.

COST TO APPLY

In South Dakota, there is no fee to apply for a sales tax permit for your business! This means that businesses can swiftly and effortlessly apply for a permit cost-free!

WHAT AGENCIES DO I NEED TO WORK WITH?

After applying, you may need to contact additional agencies to work with them as well. It is important to do your own research if this is right for your business before consulting these agencies. 

South Dakota Department of Labor: If your business involves employees, it may be necessary to register with the South Dakota Department of Labor to fulfill employment-related tasks. Find out more here.

South Dakota Chamber of Commerce: Provides valuable resources and industry-specific guidance. Go to their website for information. 

South Dakota Department of Revenue: While obtaining a sales tax permit is essential, additional registration could also be crucial. Find out more here.

Table that has cash, a notepad that reads "Taxes 60" and "Loan 800" and an iPhone calculator.

COLLECTING SALES TAX

South Dakota operates as a destination-based sales tax state. So when conducting a transaction, your business should calculate and charge the applicable sales tax based on the buyer’s location rather than your business’s location.

To find the rate of those specific locations, you can use the South Dakota Department of Revenues Tax Rate Locator for specific tax rates. 

SOUTH DAKOTA SALES TAX FAQS

Keep reading to get your questions about South Dakota sales tax answered!

WHEN ARE TAXES DUE?

Determining the due date for South Dakota sales tax payments depends on the chosen filing interval and method (paper or online).

  1. Paper and Electronic Filing: In South Dakota, sales tax payments are required to be made no later than the 20th day of the month following the reporting period for both paper and electronic filing.
  1. Filing Intervals: They are determined based on the company’s tax liability.
  1. Electronic Payment: If you complete an electronic payment, the due date is extended to the 25th day following the reporting period.

HOW TO FILE SALES TAX

To file sales tax in South Dakota:

  • Gather necessary information
  • Determine filing frequency
  • Complete the sales tax return accurately
  • Submit it by the deadline (20th of the following month for paper and electronic filing)
  • Send any owed tax

 In the end, keep tax records for future reference.

WHAT IF A SOUTH DAKOTA SALES TAX FILING DATE FALLS ON A WEEKEND OR HOLIDAY?

If your filing date for a sales tax return falls on a weekend or a holiday recognized by the state, the due date is typically moved to the next business day. 

The South Dakota Department of Revenue will have its official guidelines to confirm the adjusted due dates for specific holidays or weekends on its website.

HOW DO I CORRECT A SOUTH DAKOTA SALES TAX RETURN?

To correct a South Dakota sales tax return, simply contact the South Dakota Department of Revenue at 800-829-9188 and request a new form. 

IF I CLOSE MY BUSINESS, DO I NEED TO FILE A FINAL SALES TAX RETURN?

Yes, if you decide to close your business in South Dakota, you are required to file a final sale.

WHAT HAPPENS IF I DON’T COLLECT SALES TAX?

Even if you didn’t collect sales tax, you are still responsible for remitting the taxes owed. It is crucial to collect sales tax at the point of sale to avoid complications.

HELP WITH MY SALES TAX

As a Rapid City small business owner, you understand the importance of staying on top of your sales tax obligations. However, you also know that managing sales tax can be time-consuming. That’s why Jessi’s Bookkeeping and Financial Services is here to assist you. 

I provide a comprehensive range of financial services, including tax preparation, payroll management, and remote accounting. I’m ready to support your business’s financial needs. Contact me today to schedule a free consultation and discover how Jessi’s Bookkeeping & Financial Services can help you save time and streamline your financial processes.

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